Costing Clerk

Durham, Durham
13 Oct 2017
12 Dec 2017
Contract Type
Costing Clerk


GBP30,000 - GBP35,000

Monday to Friday, 40 hours a week

25 days holiday + 8 stats

Company vehicle provided


The purpose of the role is act as the point of final commercial review and technical auditor for all invoices to clients to ensure invoices raised are accurate, raised timely to maximise earnings and minimise challenges which may delay payment. That all works completed meet client expectations, and completed to an acceptable standard and any variations have been captured and charged for as appropriate.

To develop policies and procedures to help improve effective operational delivery, accuracy of invoicing, deliver prompt and professional customer billing and minimise debtor days. Also to assist in the collation of management information to clearly show the profit and loss on every work order raised and billed.

Key Responsibilities

* To ensure that all works completed are commercially reviewed prior to invoicing.
* Liaise with clients and build positive working relationships and seek opportunities to quote for additional works including planned maintenance, reactive repairs, minor works and capital projects.
* All invoices are in line with terms and conditions as pre-agreed with clients.
* That all works invoiced have been completed and fully supported by the necessary reports, certificates and sign off documentation as required.
* To confirm that all works completed meet the client's expectations and the finished work quality is in line with al standards and has been snagged and agreed by the client.
* Ensure that all work undertaken is commercially audited to ensure labour costs, materials, Plant hire charges and Waste disposal costs are fully captured at close and invoiced accurately.
* Close out all jobs on the CAFM system and ensure that details of any specific scope creep, unforeseen costs or variations are captured in writing to explain variation in expected costs.
* Provide accurate monthly reporting on all works closed-out, to advise the profit / loss on each individual work order and provide reasons for any additional profit or unexpected loss.
* Authorise sub-contractor invoices for payment upon submission of satisfactory evidence to support payment.

Person Specification

The ideal candidate will have training and experience:

* Client facing skills, especially negotiation
* Mediating skills and conflict resolution
* Commercial acumen
* Knowledge of contract law
* Experience of handling conflict situations
* Project planning experience
* Practical health and safety management

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