Administration Assistant

Stockport, Greater Manchester
10 Oct 2017
09 Dec 2017
Contract Type
An opportunity has arisen within this well established and highly professional sales organisation as an Administration Assistant.

It is based in head office in Stockport.

You will work a 35 hour week, 9am to 5pm - Monday to Friday.

Salary £15,000

Main purpose of job:

To assist and support in all aspects of the daily running of BRC Promotions Ltd
•Responsible to: The Operations Manager
•b) Liaison with: Accounts Manager; Accounts Administrator.

Main tasks of job:
•Uniform Maintenance◦Audit all uniform on a monthly basis
◦Record all movement on the Uniform Spreadsheet i.e. issue/receipt
◦Monitor stock levels – if stock falls below the minimum level required, your line manager must be advised
◦Uniform Order –◾to raise an order with the relevant supplier/Account Manager for further stock
◾track order to delivery – where necessary chase delivery and secure an eta

•Expenses◦Collate all expenses received; weekly/monthly from the Sales Advisors on the Expenses Spreadsheet
◦Mileage claims must be checked for distance stated and confirmed as correct
◦File & Store all receipts for future audit in calendar order

•To maintain the necessary stationery required for the following events.◦Induction Meetings – to ensure that there is adequate stock levels, where necessary print and file
◦Assessment Days

•Host Induction Meetings◦To act as first point of contact for all attendees
◦Collate and copy all relevant documentation
◦Allocate all documentation to the attendees HR file for future reference
◦Ensure that the required documentation is completed correctly – chase as required
◦Move employees HR file from Job Offers to Active Employees for completion/New Starter Procedure
◦Issue & Distribute Client Uniform/Stationery to each attendee, record as required

•New Starter Procedure
◦Issue New Starter with Badge ID Number
◦Scan all documentation to relevant Advisor HR Folder
◦Add New Starter to the Portal
◦Add New Starter to Peoplehr portal
◦Apply for a Backcheck employment reference for each New Starter
◦Allocate New Starter with Handheld Device / support & training to be given by Account Manager◾Stock allocation to be recorded on the Asset Register/Ideal Host File
◾Allocated device to be clearly marked for Advisor and kept secure until distribution

◦Email Log In details for Portal & Handheld to New Starter
◦Update Advisor White Board with New Starter Name/Start Date/Employment type
◦Pass File to OM to add to Advisor Mail Shot list/File in Employee File Draw
•Bond Tracking◦Maintain & Update Bond Tracker Spreadsheet for each Employed Advisor◾Run a report from the Portal of Cancelled/Failed Forms
◾Update bond account after cancellation over a 5 month period
◾Prepare monthly Bond Statement

•Ad Hoc Duties
◦Audit & Maintain Stationery for each Client◾When stock levels reach minimum required Account Manager to be advised to reorder

◦General Stationery audit◾OM to be advised when to reorder

◦Backcheck weekly report to be checked for expired reference request
◾Confirm Advisor still employed
◦Periodically sift the HR files/Portal/Whiteboard/Peoplehr for any leavers◾Liaise with OM/Account Manager re queries
◾Update/Archive as necessary

◦Assist Accounts Administrator as required◾Check/Cross Reference with Wage Reports the Bankline entries for Salary payments

◦Prepare & record the Pre-Paid envelopes for the recovery of Company Property


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