School Secretary/Receptionist
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London

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An independent school in North London requires an experienced Secretary to provide comprehensive secretarial and administrative support to the Headteacher, Deputy Headteacher and School Business Manager in the smooth and efficient running of the school office.

Key Responsibilities
* Preparation, production, copying and distribution of letters, reports, newsletters for the Headteacher, School Business Manager, Deputy Headteacher and staff
* Arranging appointments and maintaining diaries for Headteacher, School Business Manager and Deputy Headteacher
* Receiving and handling telephone enquiries, dealing with queries and providing general information about the school
* Assisting where required in compiling school documents, including the School Improvement Plan, School Evaluation Form and any other official documents, and updating policies
* Assisting the School Business Manager with basic finance tasks as directed
* Daily opening and sorting of mail, including emails
* Composing the weekly school Newsletter
* Deputising for the security guard when he is "off duty" or outside on duty, and uphold security arrangements
* Ensuring that all visitors to the school receive efficient and courteous help and that their needs are dealt with quickly, efficiently, and when appropriate, in confidence.
* Dealing with problems/complaints from parents and, where necessary, referring matters to the relevant member of staff.
* Maintaining the computer database and producing documentation required by the school, and submitting the School Census
* Maintaining an up-to-date record of pupil information and advising appropriate staff of any changes.
* Processing leavers and admissions and ensuring the smooth transition of pupil information to secondary schools.
* Processing and monitoring school and nursery applications; typing subsequent correspondence; arranging for prospective parents to visit the school/nursery and to giving them a tour of the school and administering the admissions policy and procedures
* Taking responsibility for the organisation of educational visits, sports tournaments and residential trips including collating risk assessment forms (in consultation with teaching staff in charge)
* Organising tickets, seating etc for school events




Skills and Experience
* Experience working as a PA or Secretary is essential ideally within education
* CRB Cleared
* Excellence and high proficiency in computer skills to include excel spreadsheets and graphic presentation
* Excellent communication skills both verbal and written
* Ability to remain calm under pressure
* Keen eye for detail
* Excellent organisational skills
* Knowledge and understanding of educational management and INSET is desirable


If you possess the relevant skills and experience and are available immediately, please submit you CV today
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