PERSONAL ASSISTANT TO GALLERY DIRECTOR
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Hyde Park, London

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Olyvia Fine Art are currently recruiting for a Personal Assistant to their Director.

Olyvia Fine Art are a St. James’ based Art Gallery specialising in Modern and Contemporary art, however this role will be less involved in the day-to-day running of the gallery and more concerned with the coordination of the personal life of the Director and her family. This position will involve a combination of both family and household related administration as well as some business related tasks, in a fun and dynamic working environment where no two days are the same.

MAIN DUTIES:

• Organising a frequently changing Diary
• Making complicated travel arrangements in conjunction with the family’s concierge
• Dealing with incoming emails and post
• Human Resources for Domestic Staff
• Maintaining personal inventory of fine art and other valuables
• Updating Insurance policy on a regular basis
• Personal Shopping
• Accompanying Director to personal appointments
• Assisting in coordinating schedule of nanny and baby
• Organising contractors for household maintenance
• Light administrative duties for other family members.
• Liaising with clients, and other staff members
• Making sure Director is organised for meetings (incl. keeping iPad up to date with stock inventory)
• Keeping Director up to date with the International Auction Schedule
• Providing cover for gallery as and when required
• Carrying out specific projects and research as directed


SKILLS REQUIRED:


• Graduate to degree level or higher
• LANGUAGE SKILLS excellent English, second language desirable (pref. French, Italian, Spanish or Mandarin).
• Experience in a similar PA role
• Excellent presentation, administration and communication skills.
• COMPUTER LITERACY - knowledge of Mac OX, word, excel, office etc. and use of iPad and iPhone
• Meticulous attention to detail
• Flexible and able to adapt to different roles as and when required
• Willingness to travel
• Interest in the Arts preferable


Salary 19,000 plus expenses (to be discussed at interview)
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