Nursery Office Administrator (New Post- Part time)
Swindon

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The Nursery Office Administrator will provide administrative support to a small but busy nursery office having a wide range of duties including; liaising with clients, maintaining personal records, updating documents, entering data, answering and filtering telephone communications, sending emails and collecting post.

This role will support:

• new clients, nursery practitioners and the Senior team


The Nursery Office Administrator will be responsible to the Senior Nursery Nurse, Deputy Manager and ultimately the Nursery Manager. This is a key role in supporting the needs of clients and their involvement in the nursery and in promoting and developing a welcoming atmosphere for all children, staff, parents and visitors.

Safeguarding training will be provided.


Working Hours

This is a part time role of 12 hours a week 8am till 12 noon Monday, Wednesday and Thursday. Or 10 hours 8am til 1pm on Tuesdays and Thursdays.

Some flexibility will be required to attend and record meetings outside of usual working hours on occasion.

Qualifications

• Must have GCSE (or equivalent) in English and Maths grade C or above
• Must have experience of working with Microsoft Office - Word and Excel
• Must have a clear DBS (Disclosure & Barring Service) for this post. (A DBS check will be undertaken prior to appointment)

Experience

Must have a minimum of 3 years working experience of a similar role

Key Skills

Essential

• Have excellent communication skills in both written and spoken format and be able to communicate effectively and sensitively at all levels.
• Create and present data in accurate formats for both internal and external use. To include correspondence to clients, support agencies, personnel, committee and directors.
• Must be able to input data into spread sheets and summaries findings for action by senior staff.
• Promote, respect and reinforce confidentiality in all areas of work, having high regard for their position which will bring them into contact with personal information.
• Self motivated, with good time management skills with the ability to prioritise work load.
• Provide excellent customer care via telephone and face to face interaction, giving support to clients as required.
• Maintain confidentiality across the work place and have knowledge of the Data Protection Act and Sharing of Information guidance.
• Record accurately any cash payments, issuing receipts and safely storing the money as necessary.
• Be able to work in a team with other professionals and students.
• Maintain records in accordance with nursery policy, to include meeting minutes, policy updates, contact details and distribution lists. Provide safe storage for paper and electronic documents.
• Be committed to developing a nursery environment reflecting the equal opportunities policy.
• You will be expected to work within the remit of the Early Years Foundation Stage Statutory Guidance. Training will be provided.
• Suitable references and clearance will be necessary for this employment.


North Star Nursery is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. Therefore, it is imperative that you provide all the relevant requested information to support us in meeting this commitment.

Full job description will be issued with application form. Please make request via phone 01793411994 or email.

Please note C.V's are not accepted.
Closing date 1st january 2014. Interviews are expected to take place week commencing 20th January 2014

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