Operations Associate

About Us

Founded in 1995, Eze Castle Integration is the market leader in outsourced IT technology and services for hedge funds and other specialty investment-management firms.
Eze Castle Integration develops and manages customized, powerful, premium solutions for all of their technology requirements: Startup and Relocation, Outsourced Technology Support, Telecommunications, Network Infrastructure Design and Management, Business Continuity Planning and Disaster Recovery, Archiving, Storage and Internet Services.
Eze Castle Integration has points of presence in major financial centers with offices in Boston, New York, Chicago, Connecticut, San Francisco, Los Angeles, Minneapolis, and London.
More than 500 hedge fund companies – managing more than $300 billion in assets – rely on Eze Castle Integration to be their “Virtual CTO” and single source of IT and telecommunications infrastructure.

Title: Operations Associate

Description

This role provides assistance in day to day operational tasks as well as areas of employment, benefits administration, and employee communication. The role will also serve as a personal assistant to the Director. The ideal candidate may be a recent graduate with some experience in an HR/administrative setting or someone with 2-4 years of professional experience in and administrative role in a fast paced environment.

Responsibilities:

• Maintain a tidy office including inventory and supplies – order as needed
• Manage office vendor relationships
• Book and organize conference rooms and conference bridges
• Coordinate all employee travel including flights, hotels and car rentals
• Respond to telephone inquiries and greet visitors
• Keep track of incoming mail and equipment and report to members of the team
• Perform various secretarial duties: print, copy, scan, fax, order business cards, and maintain contacts.
• Perform personal assistant duties for the Director
• Prepare correspondence and track client contracts
• Perform marketing duties: put together pitch books, coordinate with Boston Marketing team, coordinate marketing campaigns, track marketing event invitations.
• Perform various HR/Recruiting duties: review resumes, conduct screenings, schedule interviews, perform pre-employment reference checks, implement benefits enrollment all while maintaining employee confidentiality and communicate with global operations and HR teams
• Various other duties: maintain blackberries, manage expense reports, work with bills, raise and process contracts
• Organize and manage ECI social events (Summer Outing, Holiday Party, Marketing Events, Client Receptions)
• Assist with special projects as needed

Position Requirements

• College/University Degree or related administrative/operations experience
• Great interpersonal skills; excellent communication skills both written and verbal
• Very strong attention to detail, excellent organizational skills and good time management skills. Strong ability to multi-task
• Punctual, proactive, flexible and solution oriented
• Great energy and initiative
• Proficient with MS Office suite (Word, Excel, Outlook, PowerPoint).

Preferred

• Experience booking travel
• Human Resource and/or Recruiting experience is a plus
• Computer savvy

Work Conditions

• Ability to work in an independent environment with moderate supervision.
• Ability to work under a moderate noise level (i.e., working on an open floor with printers, telephones, and computers).
• Ability to be flexible and successfully respond to multiple work pressures.
• Willing to work extra hours as needed.

Eze Castle Integration is an Equal Opportunity Employer.

Contact details

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