An outstanding opportunity has arisen at this City Law Firm to be PA to a Senior Partner as well as a team of four solicitors. You should only apply if you have the following background:

• Previous Legal Sector experience
• Likely to have large City Law Firm experience
• Likely to have Company, Commercial, Corporate or Banking exposure with a City Law Firm
• Likely to have previously acted as a PA or Secretary at Partner-level
• Finally, the role has an element of Typing as well as considerable electronic filing and inbox management

If you feel your experience closely matches the above likely criteria then read on for a full list of key duties:

The main focus of this role is to provide high level assistance to a team of legal advisers/partners or large clients. They will be responsible for a broad range of activities including:

• Pro-active use of off shore team, providing feedback where appropriate to Office Manager
• Proactive management of secretarial related tasks
• Urgent/confidential work delivered. (Dictation, manuscript and copy typing and production of pitches and tenders)
• Diary and travel management, anticipating future demands of team members and actions required
• Organising and planning meetings to include coordinating agendas and papers for internal and external meetings
• Assisting legal advisers with e-filing including scanning correspondence and hardcopy documents
• Management of client extranets
• General administration (room booking, expenses, responding to central and Practice Group initiatives/requests)
• Managing document printing (engrossment, general printing and photocopying), collation, production and copying
• Billing and financial support (including rate changes, monies in/out, management of client balances, payment of third party invoices and monthly and quarterly billing runs with status report updates and financial client reports, liaising with finance department/legal advisers to resolve any account queries, help compile list of client billing rates)
• Assisting legal advisers to open new matters
• Maintaining client information on client files / Share / Client Engagement Bank / Webinars
• Supporting knowledge management and knowledge resources in the team
• Dealing and screening calls delivering a positive client experience
• Support legal advisers with marketing and BD related activity including events, preparing marketing activity reports
• Manage critical dates diary
• Help arrange internal training events
• Any other task allocated by Office Manager to reduce non-chargeable time being incurred by legal advisers.
• Ensuring client confidentiality is maintained at all times
• Keeping up to date on and adhering to firm wide and practice group specific policies and procedures

Please submit your CV to stephanie@australasian.co.uk should you feel your CV closely matches the likely experience.

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