A leading commercial law firm is searching for a Legal Secretary/PA to join their Company Commercial department.Outline and Purpose of the Job:
To support the Fee Earner(s) in all aspects of their work and responsibilities to ensure they are able to operate at optimum efficiency at all times. Key tasks will include dealing directly with clients and colleagues on the Fee Earner’s behalf and carrying out any administrative or other roles reasonably delegated.
Main Duties and Accountabilities:
1. To produce documents and correspondence by word processing/audio typing as directed by the Fee Earner(s).
2. To attend to clients and others, both on the telephone and in person. Where possible dealing with initial enquiries or taking detailed messages so the appropriate person can deal with the matter upon their return to the Office.
3. To set up new files accurately and speedily on instruction from the Fee Earner, ensuring that they comply with departmental procedures.
4. To maintain the Fee Earners’ client details on the firm’s database ensuring they are updated regularly.
5. To deal promptly and accurately with all filing and the storage and retrieval of client files.
6. To manage the Fee Earner’s diary, which includes making appointments, arranging meetings, organising travel, etc. as and when required. To ensure all meetings have appropriate facilities such as room, refreshments etc.
7. To maintain the monthly billing process, including drafting bills with narrative for approval and chasing outstanding invoices as they fall due.
8. To look after Fee Earners’ expenses each month for either client or marketing purposes.
9. To oversee the Fee Earners’ debts and work in conjunction with the Fee Earners and Accounts to ensure the debts are kept to a minimum.
10. To assist in the smooth running of the administration and secretarial support for the Fee Earners and, where appropriate, sickness/holidays. Provide support to other Fee Earners and secretarial staff within the department.
11. With training, and under supervision of the Fee Earners, to draft straightforward legal documents.The successful candidate will have the following skills:
1. Audio typing (approximately 65 - 80 wpm)
2. Good knowledge of Microsoft office packages (especially Outlook and Word)
3. Knowledge of Legal Client Database The applicant must have previous legal secretarial experience.

We would expect a lawyer with the given PQE to have gained the level of experience required, but this does not preclude applications from those with more or less PQE.

Contact details

• Email: briony.robertson@hays.com

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