Our client, a leading city based Global Investment Company based in central London is looking for a PA/Team Administrator to support a team of up to 13 people in an ongoing temp role.


Key responsibilities:

PA
• Diary management for senior team members - organise meetings, book meeting rooms, schedule and co-ordinate appointments, etc
• Act as point of contact for the team within and outside the organization
• Vetting and prioritising of incoming correspondence prior to distribution/action as requested
• Assist with monthly and quarterly compliance record keeping
• Update staff leave records – holidays, sick leave and training
• Pro-actively assist senior managers with their time management and ensure they are reminded of approaching deadlines in a timely manner
• Make travel arrangements as necessary, i.e. arrange for Visas, taxis, hotels, flights. Follow-up and ensure successful completion of instructions
• Ensure relevant authorisation and documentation is completed


Team Administrator

• Answer and direct calls in a professional and direct manner
• Screen telephone calls, enquiries and requests, handling them if they do not need to be passed on
• Receive and process all of the teams expenses, ensure the necessary forms and other documents are completed in a timely manner. Ensure deadlines are met.
• Compile reports, presentations and other documents as required
• Devise, implement and maintain systems to deal efficiently with the organization and storage of paperwork, documents and computer based information
• Order business cards, stationery and daily newspapers
• Copy and distribute information as required
• Generating reports – Liaising, compiling and producing monthly, quarterly, half yearly and yearly reports
• Suggest and implement improvements to systems where appropriate
• Ad hoc tasks such as the ordering of office supplies, marketing supplies, text books, journals, orderly archiving and retrieval of files etc


To be considered for this role you will be able to demonstrate the following:

• Ideally over 4 years PA experience
• Exceptional organisational skills
• Excellent problem management and communication skills.
• A team member but equally able to work under pressure and alone as required.
• Good prioritisation, time management, administrative and organisational skills.
• Ability to manage the expectations of a rapidly expanding / demanding user base
• Articulate, confident and able to deal with clients and management at all levels
• Positive, outgoing and enthusiastic personality
• Ideally Advanced skills in Microsoft Word, Excel, PowerPoint and Outlook
• Ideally Advanced typing speed with a high level of accuracy
• Ability to cope with pressure and to maintain one’s sense of humour


If you have the relevant experience for this role and can work in the UK on a permanent basis please forward your CV immediately to jennifer@australasian.co.uk

Contact details

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